Personal Assistant / Executive Assistant

Company is an up and coming property development company.

about the job

Responsibilities:

• Schedule Management: Organise and prioritise the executive's calendar, ensuring meetings, appointments, and events run smoothly.
• Communication: Handle emails, phone calls, and correspondence, ensuring timely responses and appropriate follow-up.
• Travel Coordination: Arrange travel logistics, including flights, accommodations, and itineraries.
• Documentation: Prepare reports, presentations, and other necessary documents; maintain organised records.
• Liaison Role: Act as a point of contact between the executive and internal/external stakeholders, managing relationships effectively.
• Event Coordination: Assist with organising and coordinating meetings, conferences, and other professional or personal events.
• Task Management: Keep track of deadlines and action items for ongoing projects, ensuring that tasks are completed on time.
• Personal Assistance: Manage personal errands and tasks as required, such as managing appointments or reservations.

Skills and Qualifications:

• Proven experience as a Personal Assistant or Executive Assistant or in an administrative role.
• Strong organisational and time-management skills, with the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook), with the ability to learn new software quickly.
• Strong attention to detail and ability to handle confidential information with discretion.
• Ability to anticipate needs and work proactively.
• Professional demeanor and ability to work well under pressure in a fast-paced environment.

Education & Experience:

• A bachelor’s degree is often preferred, or relevant experience of at least 4 years.
• Previous experience in administrative roles or supporting senior executives.

Working Environment:

• Primarily office-based, with occasional travel or remote work depending on the executive's needs.
• Flexibility in hours may be required based on the executive’s schedule and time zone needs.